Why A Day-of Coordinator Will be the Best Money You Spend


Photographer – Raelene Schulmeister

With so much information, so readily available to couples these days, it’s easier to plan a wedding with out the help of a professional wedding planner. Planning the details together as a couple can be a beautiful experience, although filled with some stress. A wedding planner may not be something you need if you have the time and patience to take care of the start to finish planning. It’s for couple’s like this that a Day-of Coordinator is a perfect alternative. You’ve put in all the work to create this personalized and detailed day and on your wedding day, you deserve to enjoy your wedding and let someone else take the reins.

Photographer – Raelene Schulmeister

So, why exactly do you need a Day-of Coordinator and what do they actually do? Here’s a list of the services typically offered in a Day-of Coordinating Package:

  • Comprehensive Consultation
  • Venue(s) Site Visit
  • Vendor Liaison Starting One Month Before Wedding & the Day of the Wedding
  • Detailed Timeline Creation for the Day-of
  • Managing Load In, Tear Down & Cleanup on the Day-of
  • Setting Up Wedding Accessories & Decor
  • Day-of On-Site Coordinator for Entire Event

Every Coordinator offers different services that may set them apart from others, but this list is one that is typical of most professionals. Despite the title of Day-of Coordinator, your wedding pro will be working for you well before your big day arrives. It’s their job to ensure that every vendor you’ve hired and your venue are all on the same page so your day runs as smooth as possible. This will involve phone calls, text messages, emails and site visits so your Coordinator can create a detailed timeline. This means that a month prior to your wedding, all those emails and phone calls will go straight to their inbox and not yours. You can breath easy knowing that there’s someone in your corner that’s done this before.

Photographer – Raelene Schulmeister

These couples know how valuable hiring a Day-of Coordinator was for their special day:

If you are on the verge of whether or not to hire a day of planner for your wedding (or a decorator), hire a planner NOW, or better hire Stacey. Stacey was probably the most important reason our wedding was so so great”. . .  “The wedding was more than what either of us could dream of and Stacey really made it happen. Thank you so much for being so professional, easy going, flexible and just the perfect amount of level head and organization needed for this job. – Tani (Wedding Wire Reviews – Roots Flowers and Events)

I even hired Stacey for day of coordination to help my venue coordinator! What an AMAZING upgrade! When I say my wedding was absolutely PERFECT, it was more than what I expected! Stacey was there for ALL OF MY NEEDS! She is definitely one of the MAIN REASONS my day was so successful. – Danielle (Wedding Wire Reviews – Roots Flowers and Events)

Stacey was the best money spent for our wedding. In fact, she saved us money by finder cheaper vendors than we had found, etc. Stacey made all of our wedding flowers as well as coordinated our wedding”. . .  “I don’t know how we would have pulled off a destination wedding without her. She thought of everything and even went out to our venue and sent me a video and pictures as I couldn’t go myself. I was able to ship some things directly to her so we didn’t have to bring it all in our luggage. We would recommend roots flowers & events to everyone. Even my husband said he wishes we could have Stacey around always, she’s so helpful! – Roza (Wedding Wire Reviews – Roots Flowers and Events)

Wedding coordination is the one service that I highly recommend getting. Stacey was always there for me and made sure everything was set into place like I envisioned. Stacey was a life-saver. When I had concerns she was right there beside me on my special day, and delivered more than what we could have asked for. Her presence eased my nerves as much as you can on a wedding day, and I as sooo thankful to her for all that she did to make my event, not only memorable, but magical! – Leslie (Wedding Wire Reviews – Roots Flowers and Events)

Photographer – Raelene Schulmeister

Your wedding day is something you’ve dreamed about, spent countless hours worrying about, gone over every small detail and collaborated with your vendors on. Hiring a Day-of Coordinator could make the biggest difference in your day being a success. Don’t spend your wedding day worrying about the details. Spend it with that person that’s saying ‘I Do’ at the altar with you. Make memories; enjoy your guests and breath easy knowing that everything will be perfect.